PRIVACY POLICY

Cycology knows that you care how information about you is used and shared and we appreciate your trust in us to do that carefully and sensibly. This policy describes the types of personal information that we may collect about you, the purposes for which we use the information, the circumstances in which we may share the information and the steps that we take to safeguard the information to protect your privacy

As used throughout this policy, the term “Cycology”, “us” or “we” refers to Virtual Reality Cycling (Pty) Limited in South Africa. By engaging with us, you are accepting and consenting to the practices described in this privacy policy.

 

  1. Personal Information:

Any personal information provided to or gathered by Cycology is controlled by Virtual Reality Cycling (Pty) Limited, whose registered office is at 8 Marguerite Street, Kragga Kamma Park, Port Elizabeth South Africa .A number of suppliers act as data processors on behalf of us from time to time.

 

  1. What personal information does Cycology collect?

The information we collect from our members help us to continually improve your experience at Cycology. This personal information may include – your name and contact information; ID/passport number; date of birth; preferred communication methods; bank details and credit card details. We also create information that becomes part of the personal information we hold about you, such as your usage of the studio. We also collect the following information:

  • Special personal information The term “special personal information” in this context refers to information we specifically collect to assess your readiness for physical exercise. We will use health information provided by you exclusively to serve you better and meet your particular needs. By providing this information to us, you are consenting to our using it in the manner set out in this policy.
  • Personal information about children .We do not knowingly collect personal information from children (under 18 years of age) without the permission of their parent or guardian. As a parent or guardian, please do not to allow your children to submit personal information without your permission.
  • We may take a digital photograph of you. By providing the digital photograph to us, you are consenting to our using it in the manner set out in this policy.
  • Contacting us via our Website or otherwise. When you use the www.cycologystudios.com website (our “Site”) or any Cycology mobile application or contact us by post, telephone, fax, email, or SMS, we collect, store and use certain personal information that you disclose to us. This includes details such as your name, address, telephone, fax, email and mobile phone number as well as traffic data, location data, web logs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access. If you contact us, we may keep a record of that correspondence.
  • CCTV – We may use CCTV in our studio and security reasons. If you have any queries in relation to the use of CCTV please contact us.
  • Surveys – We may ask you to complete surveys for research purposes from time to time, although you do not have to respond to them.

 

  1. What do we do with personal information collected from you?

We use personal information to provide the services you request from Cycology such as to facilitate staff administration, administration of your client account, facilitate bookings of classes and appointments with our own or third party service providers and other transactions. We may also use the information to advertise products and services, to process payments and maintain accounts and records, to prevent crime and aid in the prosecution of offenders, and to administer and maintain client records. In addition, we use this information to improve our booking and customer services platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf. We also use your details to send you newsletters and promotions, and to conduct online surveys or surveys by telephone; prize draws; competitions and other promotions via email, telephone or post. We will also use the information in the course of collecting your fees and any other payments that may be due to us from you. If you apply for employment at Cycology, we use the personal information you supply to process your job application. We continuously profile and assess our client data base in order to improve the service offering provided to members and/or to better align ourselves with business partners. As a result, we use your personal information to share it with existing and potential business partners and third parties in order to identify mutual commercial opportunities with such business partner or third party, and/or improve the service offering to you. Information is shared on a confidential basis, and unless you have consented otherwise, under no circumstances is the business partner or third party entitled to make any communication to you, or make any further transmission of the information, as a result of the personal information we avail to them. Each transmission of the personal information differs, but is specific to the particular information share exercise undertaken.​ Other than as set out in this privacy policy we will not share your personal information with third parties for marketing or any other purposes without your consent, unless we are required to do so by law. We operate an automatic opt-in policy which means that when you request information from us on one of our clubs or make an enquiry we add you to our database.

 

  1. What about Cookies? 

Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser to enable our systems to recognise your browser and to automatically collect information from your computer such as your IP address and other details about your computer which are automatically collected by our web server, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual. The “Help” menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Additionally, you can disable or delete similar data used by browser add-ons, such as flash cookies, by changing the add-on’s settings or visiting the website of its manufacturer. However, because cookies allow you to take advantage of some of Cycology’s essential features, we recommend that you leave them turned on. If you do leave cookies turned on, be sure to sign off when you finish using a shared computer. Please note that our advertisers may also use cookies, over which we have no control:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our Site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our Site.

 

  1. Does Cycology share the information it receives?
  • Third Party Service Providers. We employ other companies and individuals to perform functions on our behalf. Examples include sending postal mail and email, removing repetitive information from member lists, analysing data, and providing marketing assistance. Third party service providers have access to personal information needed to perform their functions, but may not use it for other purposes. Further, they must process the personal information in accordance with this privacy policy and as permitted by South African data protection legislation.
  • Business Transfers. As we continue to develop our business, we might sell or buy other businesses. In such transactions, member information generally is one of the transferred business assets but remains subject to the promises made in any pre-existing privacy policy (unless, of course, the member consents otherwise). Also, in the unlikely event that Cycology or substantially all of its assets are acquired, personal information will of course be one of the transferred assets.
  • Protection of Cycology and others. We release account and other personal information when we believe that such a release is appropriate to comply with the law; enforce or apply our membership or other agreements; or protect the rights, property or safety of Cycology, our users or others. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. Obviously, however, this does not include selling, sharing or otherwise disclosing personally identifiable information from clients for commercial purposes in a way that is contrary to the commitments made in this privacy policy. With your consent, other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.

 

  1. How secure is information about me?

We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.

  1. What about links to other websites? 

Our site may include links to other websites. We do not provide any personally identifiable customer information to these advertisers or third-party websites. These third-party websites may use technology to send (or “serve”) the advertisements that appear on our website directly to your browser. They automatically receive your IP address when this happens. They may also use cookies, JavaScript, web beacons (also known as action tags or single-pixel gifs), and other technologies to measure the effectiveness of their ads and to personalise advertising content. We do not have access to or control over cookies or other features that they may use, and the information practices of these advertisers and third-party websites are not covered by this privacy policy. Please contact them directly for more information about their privacy practices.

 

  1. What choices do I have?

As discussed above, you can always choose not to provide information. If you do not want to receive email or other mail from us, tick the opt-out box in your terms and conditions or let us know in writing if you don’t want to receive these offers. However, please note, if you do not want to receive legal notices from us, such as this privacy policy, those notices will still govern your use of Cycology and it is your responsibility to review them for changes.

 

  1. Notices and Revisions: 

If you have any concern about privacy at Cycology, please e-mail us a thorough description and we will try to resolve the issue for you. Our business changes constantly and our privacy policy and the website terms and conditions will also change from time to time. We may e-mail periodic reminders of our notices and conditions, unless you have instructed us not to, but you should check our website frequently to see recent changes. Unless stated otherwise, our current privacy policy applies to all information that we have about you and your account. However, we stand behind the promises we make and will never materially change our policies and practices to make them less protective of member information collected in the past without the consent of affected members.

  1. Contact: 

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the Directors, Virtual Reality Cycling (Pty) Ltd, 8 Marguerite Street, Kragga Kamma Park, Port Elizabeth 6070